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Manage vehicle gates, pedestrian doors, amenity access, and model units from one centralized dashboard that gives you real-time visibility
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That resident who's been letting half the neighborhood use their access? You'll know. The maintenance door that's been propped open for three hours? You'll get an alert. Every entry, every user, every anomaly—tracked and flagged automatically.
Remember manually deactivating access for move-outs? Or that awkward moment when a new resident can't get in because someone forgot to activate them? Ancient history.
Stop logging into six different systems. See all your properties on one screen. Compare performance. Standardize operations. Actually enjoy your regional meetings.
Your leasing agent needs office and model unit access during business hours. Maintenance needs 24/7 access to utility areas. The pool cleaning company needs Tuesday mornings only. Done, done, and done.
We maintain certified integrations with Yardi, RealPage, Entrata, and ResMan that sync automatically throughout the day—typically every few hours, with options for more frequent updates. Your PMS stays the single source of truth for resident data; Gatewise simply reads that information and provisions access accordingly. New move-ins get access on their lease start date. Move-outs lose access on their lease end date. Unit transfers update automatically. This eliminates the double-entry that eats up staff time and the inevitable errors that come with manual credential management. The integration also means you're not locked into Gatewise—your data lives in your PMS, not ours.
Set up vendor profiles once with custom schedules, and Gatewise handles the rest. Your landscaping company gets Tuesday and Thursday access during daylight hours. The cleaning crew gets Monday, Wednesday, and Friday evenings. The pool maintenance company gets Tuesday mornings only. Each vendor receives their own credentials tied to their schedule—they can't enter outside their designated windows. If you need to change a schedule or revoke access, the update applies instantly across all assigned properties without calling each site. The portal also logs every vendor entry, so you know exactly who was on property and when.
One click removes all access immediately—gates, doors, amenities, everything. There's no hunting for fobs, no changing locks, no wondering if the resident made copies or shared credentials with friends. The deactivation happens in real time, so even if someone is standing at the gate with their phone, it won't work after you click. The system automatically documents the revocation with timestamps, which becomes valuable if the situation escalates to legal proceedings. For evictions or lease violations, you have a clear record showing exactly when access was removed and that no entry occurred afterward.
Create temporary credentials that work for specific hours and expire automatically—no staff time required for evening or weekend tours. A prospect schedules a tour through your leasing platform, receives a unique access link, and can enter the community, model units, and amenity spaces during their designated window. Once the window closes, access disappears. The portal logs every tour with timestamps showing exactly when the prospect entered each space, giving your leasing team insight into which amenities generate interest. Properties using self-guided tours report capturing leads they would have lost to competitors with more flexible touring hours, especially from prospects who work traditional office schedules.
Managers can remotely unlock any access point instantly through the Portal or app—useful for emergency responders, unexpected maintenance situations, or helping a locked-out resident after hours. Unlike systems that require you to physically reach each gate during an emergency, Gatewise lets you open everything from your phone while you're still driving to the property. The cellular technology maintains this functionality even during power and internet outages, which is critical for sprawling garden-style communities where access points might be a quarter mile apart. Every override is logged with who initiated it and when, creating accountability and documentation for incident reports.
One dashboard gives you visibility across your entire portfolio without logging into six different systems or calling each site for updates. See real-time operational status for every property—which gates are online, any alerts or anomalies, access activity trends. Generate standardized reports across properties to identify patterns, compare performance, and present consistent data to ownership. Troubleshoot issues remotely instead of driving to sites, and push configuration changes to multiple properties simultaneously. Regional managers tell us they actually look forward to portfolio reviews now because the data is organized and accessible, rather than cobbled together from different sources.
Gatewise directly reduces operating expenses while supporting revenue growth. On the cost side: no more fob purchases and replacements (often $15-30 per credential), fewer gate repairs caused by failing remotes, and significant time savings from automated access provisioning. Properties typically save several thousand dollars annually on credentials alone. On the revenue side: modern smartphone access appeals to younger renters who expect technology amenities, supporting both occupancy and rent premiums. The detailed audit trails and instant revocation capabilities also reduce liability exposure. When you factor in staff time savings from automation, the system often pays for itself within the first year.
“We had so many gate issues at our properties, we knew we had to try Gatewise. And now, after implementing it at 3 properties, we'll never go back to traditional systems.”
“Everyone here loves it because you can use it from anywhere - you don’t have to be on property to let people in. With gate codes, you can pass that along to a bunch of people, and then all these people have access to the community. Gatewise eliminates that.”
Independent research tracking 600+ properties over three years proves that Gatewise smart access control dramatically improves resident satisfaction and strengthens lease renewal rates compared to traditional systems.
“I 100% recommend Gatewise. No more remembering codes for every gate! With one app I can access all my sites! Shelly has been so helpful as well! She is responsive & constantly follows up to ensure customers are satisfied!”
“From a security/safety standpoint, we love it as operators because there’s no keypad with codes that have been in the system for 10 years that nobody has ever changed. It really gives us control of our gate system which we haven’t had in a long time.”
